What are fitouts?

A fitout, a term you’ll regularly hear from commercial real estate and construction types, is the process of making an interior space suitable for occupation. That’s a fairly dry and literal definition, we know, but it covers literally everything: structural changes, aesthetic enhancements, lighting, flooring, workflow, branding — all of it. 

This guide is your primer to understand what a fitout is and involves, and what you should expect from your design and build specialist. Which, as it happens, is exactly what we are. 

‍If you’d like to learn more about Sphere’s commercial fitouts, book your free, no-obligation consultation with our specialists today.

The 4 types of fitouts

Fitouts come in various forms, each tailored to meet specific needs and purposes. Understanding the types of fitouts can help you set expectations about the efforts needed to do the job.

1. Base build fitouts

Base build fitouts come in two forms: warm shell and cold shell. In a warm shell, the space is provided with basic services such as HVAC, plumbing, and electrical systems, along with internal finishes like ceilings and walls. This makes it easier for tenants to move in and customise the space further. A cold shell, on the other hand, offers just the essential building structure, leaving tenants responsible for all internal work and installations.

2. Integrated fitouts

An integrated fitout involves collaboration between the tenant and the landlord from the outset. This type of fitout ensures that the space is designed and built to meet the tenant’s exact specifications as part of the original construction. Integrated fitouts are highly efficient, saving time and costs by aligning the fitout process with the building’s development.

3. Turnkey fitouts

A turnkey fitout provides a completely finished, ready-to-use space. Everything from flooring, walls, ceilings, mechanical and electrical systems, and even furniture is installed, making it easy for tenants to move in and start operating immediately. This option is ideal for businesses looking for a hassle-free setup with minimal involvement in the fitout process.

4. Spec fitouts

Speculative fitouts (spec fitouts) are pre-designed and fitted by landlords or developers to attract tenants. These spaces include functional finishes like carpets, lighting, and amenities, allowing businesses to move in quickly. Spec fitouts are ideal for companies seeking a straightforward solution with minimal customisation.

Examples of fitout projects

It’s a bit easier to understand what a fitout is in the context of an actual build. These examples will give you an idea of how we create spaces that meet a client’s operational needs and enhance their brand identity and customer experience.

Office fitouts

These are designed to create efficient and productive workspaces. Office fitouts focus on optimising the layout for workflow, incorporating ergonomic furniture, and ensuring adequate lighting and acoustics. They may also include collaborative spaces, meeting rooms, and technology integration to support modern working practices.

Retail fitouts

Retail spaces require a unique approach to fitouts to create an engaging customer experience. Retail fitouts often involve bespoke shop fittings, display areas and branding elements. The goal is to maximise product visibility and create an inviting atmosphere that encourages sales.

Hospitality fitouts

These fitouts are tailored for spaces like restaurants, cafes, and hotels. Hospitality fitouts focus on creating an ambience that aligns with the brand’s identity while ensuring functionality and comfort. They often involve custom furniture, lighting, and decor to enhance the customer experience.

Healthcare fitouts

Medical facilities have specific requirements for fitouts to ensure they meet health and safety regulations. Healthcare fitouts include specialised equipment, hygienic surfaces, and layouts designed for efficient patient care. These fitouts aim to create a comforting and functional environment for both patients and staff.

The commercial fitout process from start to finish

Our fitout process is designed to be thorough, transparent, and efficient, ensuring that every detail is accounted for and that you’re fully satisfied with the final result. We’ve stepped out our process here for you to see, not only so you understand how we work, but so that you can set your expectations for whomever you choose to work with.

1. Initial consultation

We start with a thorough consultation to understand your needs, preferences, and vision for the space. This is where we gather qualitative data by discussing your brand, business goals, and specific requirements.

2. Site assessment

Our team conducts a detailed site assessment to evaluate the existing conditions and identify any potential challenges. This step ensures that we have a clear understanding of the space and can plan accordingly.

3. Qualitative data gathering

We engage with your team to gather specific insights, including employee feedback and operational requirements. This helps us understand your business's day-to-day needs and ensures the fitout supports your workflow and culture.

4. Conceptual design and planning

Our designers create initial concept designs that incorporate your feedback and our insights. We focus on maximising the use of space for function, productivity, and well-being.

5. 3D design models

To help you visualise the final outcome, we provide detailed 3D design models. These models show every aspect of the proposed design, allowing you to see exactly what you’re getting before we proceed.

6. Pre-construction planning

This phase involves detailed planning, obtaining necessary permits, and scheduling. We cover all logistical aspects to avoid delays and streamline the construction process.

7. Construction and installation

Our team executes the construction and installation phase with precision, adhering to the highest quality standards. We manage every aspect of the build, from structural changes to aesthetic finishes.

8. Regular updates and client communication

Throughout the process, we maintain regular communication with you, providing updates and addressing any concerns. This ensures transparency and keeps you informed every step of the way.

9. Final inspection and adjustments

Upon completion, we conduct a thorough inspection to ensure everything meets our high standards and your expectations. Any minor adjustments are made at this stage.

10. Handover

With the build complete, we hand over the finished space to you, ready for occupation. You can move in and set up immediately, with the confidence that everything has been done to perfection.

Project management for stress-free fitouts

Effective project management is crucial for a successful fitout, and at Sphere Projects, we handle everything to make your life easier. Here’s how our comprehensive approach benefits you:

Dedicated project manager: A dedicated project manager oversees the entire fitout process, ensuring timely and on-budget delivery. They manage all aspects of the project, allowing you to focus on your business.

Stakeholder communication: Regular updates and transparent communication between our team, clients, and other stakeholders ensure a smooth project. This keeps everyone informed and addresses any concerns promptly.

We’ll handle any concerns you have

We’ll walk you through all the major considerations, including: 

• Budgeting: We help establish a clear budget to avoid overspending, ensuring financial predictability.
• Design and branding: Our designs reflect your company’s brand and culture, creating a cohesive and impactful environment.
• Compliance and legal considerations: We adhere to all local building codes and regulations, ensuring that your fitout is compliant and up to standard.

By managing these critical aspects, Sphere Projects simplifies the fitout process, delivering high-quality results with minimal disruption to your operations.

Common mistakes to avoid and how Sphere Projects helps

Insufficient planning

Many fitout projects stumble due to poor planning. Without a clear roadmap, delays and unexpected costs can pile up. We take planning seriously. We use advanced tech to foresee and dodge potential issues, making sure everything is mapped out and ready to roll smoothly.

Not considering future needs

This is the era of the hybrid work model. Who knows how much things will change in the coming years? We’ll help you create a versatile office that can cater to evolving workstyles, employee needs and purchasing habits.

Compromising on quality for speed

Hurrying a project often means cutting corners. We believe you shouldn’t have to choose between speed and quality. Thanks to our efficient processes and top-notch technology, we deliver high-quality projects on time, every time.

Lack of reliability

Dealing with unreliable contractors can be a nightmare — missed deadlines, extra costs and constant headaches. Reliability is our hallmark. We stick to our timelines and budgets, keeping you informed every step of the way. You can trust us to deliver exactly what we promised without any nasty surprises.

Now that you know what to expect, let’s have a chat

A fitout is pretty straightforward — it’s only once you dig into a space's unique specs and challenges that you get to the real fun. 

Book your consultation with our Melbourne-based fitout specialists, and let’s chat about what we can do for your business.